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The use of better emailing clients and servers has gradually become popular amongst the user for better services. Office and Outlook are both brand name of Microsoft, however, due to some reasons situation may ascend which convince the users to export Office mailbox to PST. Situations like making the backup for Office mailboxes, since office doesn’t provide the option to hard backup for the data of user mailbox even though the office guarantee the security of user mailbox data some it firms choose to keep the back of their valuable data with themselves as a hard copy.

Here in this blog, we will discuss the need to export Office mailbox to PST and manual methods as well as third party tool to achieve this task which helps you to make the task easy and hassle-free.

Topics we will cover in export Office Mailbox to PST Process

• Reason to Export Office Mailbox to PST
• How to export Office Mailboxes to PST
• Manual method to Export Office mailbox to PST
• Limitations of the manual solutions
• Third-Party Solution to export Office mailbox to PST
• Steps to Install Shoviv Exchange Recovery Manager Tool
• Steps to perform conversion of Office to PST using this tool
• The most important step of the Shoviv Exchange Recovery Manager Tool to perform Office to PST conversion.
• The advantage of using the third-party solution
• Final verdict

As we are aware of this fact that Office is cloud-based software as a service product of Microsoft and very advanced in all means. The Office comprises a wide variety of features such as OneNote, Publisher, Skype for Business, Access, etc. which has made it popular within a short span of time.

On the other hand, Outlook is an e-mail client which comes as a part of Microsoft office suite, often used for the purpose of emailing, maintaining a calendar, contact, taking note, journal, etc. Outlook stores information and data in two different file formats known as OST and PST.

Reasons to export Office Mailbox to PST

Listed below are few circumstances when the user needs to Export Office Mailbox to PST:

Since the office doesn’t provide any built-in option to export Office mailbox to PST file, the user goes to find the DIY option for accomplishing the same task.

• Archive Office mailbox in Local disk: By converting Office in PST file, the user can save office archive mailbox to local disk and accordingly work as a preference.
• Reduce the size of Office mailbox: The user can reduce the size of Office by keeping back up of Office mailbox in PST file format.

How to export Office Mailboxes to PST

In order to export office mailbox to PST successful, there are two options, one is the manual method and other is with the help of software tool which will assist you to effectively convert Office to PST.

Manual method to Export Office mailbox to PST

• Step 1: Log in to Office Account online with Administrator credentials
• Step 2: Next, Go to Admin > Exchange
• Step3: Click Permissions from the left pane. Go to Admin Roles >> Discovery Management
• Step 4: From Discovery Management, click ‘+’ sign to add Roles
• Step 5: Now click on ‘Mailbox Import/Export’ below roles
• Step6: Under ‘Members’, click the ‘+’ sign again and click once on the name of the user
• Step 7: Click on “Save” after finishing the necessary steps
• Step 8: Go to “Compliance Management >> in-place eDiscovery & hold” and click on the New (+)
• Step9: From “In-Place eDiscovery & Hold” dialogue box, type the name and click on the Next button
• Step  After that choose the all mailboxes by clicking on “Search all mailboxes” or the selected ones by “Specify mailboxes to search” option and adding the ‘+’
• Step  Set the filters and click on the Next button from the next ‘Search query’ screen
• Step The next dialogue is “In-Place Hold Settings” from where you can specify the number of days for which the items are to be kept before they are deleted from the server
• Step  After that, click on the “Finish”
• Step  Finally, click the “Close” button after appearing confirmation message
• Step Now finally all the generated search gets listed, after the completion of the process, results, you can now click on the downward arrow to export the .pst files

Limitations of the manual solutions

• Manual method for export Office mailbox to PST is lengthy and moreover consumes a lot of time
• Selective data such as emails, calendars, contacts cannot be exported altogether
• No filter items have been provided to export items
• The manual method to export Office mailbox to PST requires technical expertise. Thus, non-technical users may find it difficult to work with

Third-Party solution to export Office mailbox to PST

Those who find the above process techie can go with the third-party solution like, Shoviv Exchange Recovery Manager that is very proficient and easy while it comes to convert Office into PST files.

The software comes with a wide variety of features which allows exporting Office mailbox to PST file as well as other file formats such as EML, MSG, HTML, and the user does not require any technical expertise while performing these conversions such as Office to PST or msg, .eml.

Steps to Install Shoviv Exchange Recovery Manager Tool

Convert Office mailbox to PST files using Shoviv Exchange Recovery Manager.

First, install the software into your system

Steps to perform conversion of Office to PST using Shoviv Exchange Recovery Manager Tool

• Open the software by double click on the icon of the software
• Click on “demo” if you haven’t made the purchase yet
• Add Office mailbox by clicking the Add option from the ribbon bar
• “Add source” wizard will pop up, in which click on “Office mailboxes” button and insert Office username and password and click Next
• After selecting the “Next” button, the Office mailbox list will be displayed as shown below. You can select the desired mailboxes from the list using checkboxes for adding mailboxes as a source, after that click on the “Finish”

The most important step of Shoviv Exchange Server Migration Tool to perform Office to PST conversion

After clicking on the “next” button, the target selection page will be opened in which the user needs to select “export on existing PST” or “export and create new PST files” option. “Export on existing PST” option will only be shown when only one mailbox is selected for export. The user needs to select the PST split option if required. Then click “next”.

• And finally, after clicking on “Next” button the conversion process will start to convert the selected Office into PST.
• The status page will continuously provide you with the information about that mailbox and which folder is being processed and how many email items are there in the folder and how many have already been processed.
• Please be patient while the export Office mailbox to PST process gets completed, once the process is completed you can save the report of the process in HTML format for record purpose by click &#;Save Report&#; button.

The advantage of using the third-party solution to Export Office Mailbox to PST

• Third-party method is smooth, secure and user-friendly to export Office mailboxes to PST
• Allows selective multiple conversion Office mailboxes to PST
• Does not consume a lot of user time
• Instant conversion of Office to PST file format
• No technical expertise required to export Office mailboxes to PST
• Can split large sized PST files as per user requirement
• Can filter mailbox items according to selective date ranges or item types
• Creates new resultant PST files along with password protection
• Creates Unicode and ANSI files as per the users need.

Final verdict

Hence, we would like to conclude that there is a need amongst the users to export Office mailbox into PST file format, thus for the effortless conversion of Office to PST file we would recommend users to go for third-party software such as Shoviv Exchange Recovery Manager which is proficient to manage such tasks and provide satisfactory results with no interruption.